Appointed Positions for 2021

The 2020 year is almost over and the new board is ready to get to work in January to map out the 2021 options. That means that we will be discussing the appointed positions and making sure that there are event coordinators in place (with the hope that there will be events).

There are 8 appointed positions in the club. Attached are the descriptions of each and if you are interested in being a part of the workings of the club, please contact Lisa Price (VicePresident@ACWA.org) with your qualifications before December 31st. The new board will meet January 2nd to review and make appointments for 2021. Thanks for your participation.

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 Artillery Coordinator 

Description: The ACWA Artillery Coordinator is a ACWA Board of Directors appointed position. The Artillery Coordinator is responsible for overseeing the safety of all artillery pieces present at all ACWA events. The ACWA Artillery Coordinator is a non-voting member of the ACWA Board of Directors. The ACWA Artillery Coordinator serves a one (1) year term and is appointed annually by the ACWA Board of Directors. 

Qualifications: Must be a member in good standing of the ACWA for a minimum of one (1) year. Must be an active member of an active artillery unit for one (1) year. Must know and abide by ALL ACWA rules, regulations and by-laws. 

Duties: 

  • The Artillery Coordinator shall be responsible for administration of the ACWA rules and regulations with regard to safety of all artillery pieces. 

  • Shall establish procedures for inspecting all artillery pieces prior to the beginning of all ACWA events. 

  • Shall Coordinate with the ACWA Safety Officer when setting safety zones and gun lines at all ACWA events. 

  • Shall document the name of owner of each artillery piece and how many battles the piece participated in at all ACWA events. 

  • Shall be responsible for ensuring all artillery crews are efficient in all aspects of piece operation prior to the crew taking the battlefield at any ACWA event. 

  • Shall report any deficiency of crew or weapons to the appropriate unit commander for correction. 

  • Shall act as liaison to any guest artillerymen, greet guest artillerymen at all ACWA events. 

  • Shall assign guns to appropriate positions on the battlefield 

  • Shall report to the ACWA Board of Directors at all board meetings after each ACWA event. 

Battlefield Speaker Guidelines 

Description: The ACWA battlefield speaker is an ACWA Board of Directors appointed position. The Battlefield speaker is responsible for speaking and educating spectators during battle scenarios. The battlefield speaker serves a one (1) year term and is appointed annually by the ACWA Board of Directors. 

Qualifications: Must be a member in good standing of the ACWA for a minimum of one (1) year. Must be at least eighteen (18) years of age. Must know and abide by all ACWA rules, regulations and by-laws. Must be able to speak comfortably in front of large crowds of spectators. 

Duties: 

  • The battlefield speaker shall be responsible for speaking to spectators during battle scenarios. 

  • Shall be present to educate and keep spectators engaged during all ACWA battlefield scenarios. 

Courier Editor Guidelines 

Description: The ACWA Courier editor is an ACWA appointed position. The Courier editor is responsible for being the editor and chief of the ACWA newsletter. The Courier editor serves a term of one (1) year and is appointed annually by the ACWA Board of Directors. 

Qualifications: Must be a member in good standing of the ACWA for a minimum of one (1) year. Must know and abide by all ACWA rules, regulations and by-laws. 

Duties: 

  • Shall create a newsletter at least quarterly. 

  • Shall issue a quarterly newsletter to all members in good standing. The editor will be provided a current mailing list by the club secretary at the first of the month prior to publication date. 

  • Shall disseminate the newsletter to the club secretary for electronic delivery. Shall send a digital copy of the newsletter to the ACWA Webmaster for inclusion on the ACWA website. 

  • Members are allowed to submit articles, stories, reports and other general information. The editor must ensure that all brigades represented equally. 

  • No Modern politics shall be allowed in the ACWA newsletter. 

  • No articles that slander the ACWA or its members are allowed. 

Equine Safety Officer 

Description: The ACWA Equine Safety Officer is an ACWA Board of Directors appointed position. The Equine Safety Officer is responsible for overseeing all safety aspects of equine participation, whether mounted, wagon or other equine vehicles. The ACWA Equine Safety Officer is a non-voting member of the ACWA Board of Directors. The Safety Officer serves a term of one (1) year and is appointed annually by the Board of Directors. 

Qualifications: Must be a member in good standing of the ACWA for a minimum of one (1) year. Must be at least 18 years of age. Must know and abide by ALL ACWA rules, regulations and by-laws. Must have at least five years of regular experience as a horse person both mounted and on the ground. Must have at least one (1) year of active mounted cavalry experience in an ACWA active cavalry unit. 

Duties: 

  • The equine safety officer shall be responsible for administration of the ACWA rules, regulations and equine safety rules in regard to safety of horses, riders, members, guest and spectators in camps and on the battlefield. 

  • Shall establish procedures to certify each horse and rider as safe and able to participate in ACWA events. 

  • Shall establish procedures to certify with a live demonstration that all equine and their riders are safe to participate at ACWA events. 

  • Shall ensure all ACWA Equine rules and regulations are adhered to at all times on and off the battlefield. 

  • Shall establish procedure to ensure all equine tack and gear meet ACWA safety standards. 

  • Shall establish equine picket lines at all ACWA events. 

  • Shall be a liaison for visiting equine units. 

  • Shall report to the Board of Directors after each ACWA event. 

Event Coordinator Guidelines 

Description: ACWA event coordinators are ACWA Board of Directors appointed positions. Each ACWA event has a separate coordinator. All event coordinators are responsible for managing all aspects of their ACWA event. The ACWA event coordinators serve a one (1) year term and are appointed annually by the ACWA Board of Directors. 

Qualifications: Must be a member in good standing of the ACWA for a minimum of one (1) year. Must be at least eighteen (18) years of age. Must know and abide by all ACWA rules, regulations and by-laws. Must be willing to devote all time required to put on a successful event. 

Duties: 

  • Shall coordinate all aspect of event to include projected budget, final income and expense reports and contact lists for all vendors and suppliers. 

  • Shall be responsible for negotiating use of site on behalf of the ACWA. 

  • Is responsible for insuring that all events have proper insurance coverage and waivers. 

  • Shall present to the ACWA Board of Directors a projected spending budget for approval prior to entering into any contracts. 

  • Shall give regular reports to the ACWA Board of Directors as to status of event. 

  • Is responsible for making all contacts to suppliers and vendors and coordinating them at the event. 

  • Is responsible for coordinating any school day events or enlisting another member to do so on your behalf. 

  • Is responsible for coordinating with school districts for school day. 

  • Is responsible for recruiting reenactors to participate in education stations at school days. 

  • Is responsible for all advertising of the event. 

  • Shall keep an updated binder with all information pertaining to the event, such as vendors, site host, suppliers, school district contacts etc. 

Quarter Master Guidelines 

Description: The ACWA Quarter Master is an ACWA Board of Directors appointed position. The Quarter Master is responsible for hauling the ACWA Quarter Master trailer to all ACWA events. The ACWA Quarter Master serves a term of one (1) year and is appointed annually by the ACWA Board of Directors. 

Qualifications: Must be a member in good standing of the ACWA for a minimum of one (1) year. Must be at least eighteen (18) years of age. Must know and abide by ALL ACWA rules, regulations and by-laws. Must have a vehicle that is capable of hauling the ACWA Quarter Master trailer. Must provide proof of auto insurance. 

Duties: 

  • Shall provide proof of insurance to the ACWA Board of Directors prior to hauling the trailer. 

  • Shall haul the ACWA Quarter Master trailer and all of it equipment to all ACWA events. 

  • Shall keep an inventory of all ACWA equipment stored in the trailer. 

  • Shall notify the ACWA Board of Directors when supplies carried in the trailer need to be replenished i.e. safety tape. 

  • Shall Coordinate with event coordinators as to where to deposit said equipment at each event. 

  • Shall ensure that the ACWA club trailer has annual maintenance i.e. tires, flooring and hitch. 

Safety Officer

Description: The ACWA Safety Officer is a ACWA Board of Directors appointed position. The Safety Officer is responsible for overseeing all aspects of Safety at ACWA events. The ACWA Safety Officer is a non-voting member of the ACWA Board of Directors. The Safety Officer serves a one (1) year term and is appointed annually by the ACWA Board of Directors. 

Qualification: Must be a member in good standing of the ACWA for a minimum of one (1) year. Must be at least eighteen (18) years of age. Must know and abide by ALL ACWA Rules, Regulations and By-laws. 

Duties: 

  • The Safety Officer shall be responsible for administration of the ACWA rules and regulations with regard to safety on the battlefield, in camp and for spectators. 

  • Shall establish procedures for the safety and security of the members, guests and spectators of the ACWA. 

  • Shall monitor the event site to ensure the safety and security of the members, guests and spectators of all ACWA events. 

  • Shall set all security lines prior to battles or firing demonstrations at all events. 

  • Shall immediately report any hazardous condition observed to the appropriate unit commander for remedial action. 

  • In the absence of the unit , the safety officer shall report the deficiency to the senior officer/NCO in the camp and instruct the OIC/NCIOC to take remedial action. 

  • Shall submit an event report to include any safety or security problems to the ACWA Board of Directors after every event. 

  • Shall ensure that all persons participating on the battlefield are proficient in all aspects of participation in battle. If the safety officer finds a member to not be proficient he/she shall be directed back to the unit commander for additional instruction. 

Webmaster Guidelines 

Description: The ACWA Webmaster is an ACWA Board of Directors appointed position. The Webmaster is responsible for maintaining all aspects of the ACWA Website. The Webmaster serves a term of one (1) year and is appointed annually by the Board of Directors. 

Qualifications: Must be a member in good standing of the ACWA for a minimum of one (1) year. Must be at least eighteen (18) years of age. Must know and abide by all ACWA rules, regulations and by-laws. Must have knowledge of current electronic technology. 

Duties: 

  • Shall be responsible for maintaining all aspects of the ACWA website including safety tests and membership applications. 

  • Shall coordinate with the ACWA Board secretary for members in good standing. 

  • Shall monitor all content on the website. 

  • Shall keep the event calendar updated. 

  • Shall report regularly to the Board of Directors.